Child And Adult Safety Education Services, Inc (CAASES), Shoot Right & Blue Ribbons For Kids Keep Kids Safe.
President - Robert Potter
Vice-President - Kim Grady
Treasurer - Leanna Potter
Secretary - Open
Executive Officer - Open
Director - Open
Executive Director - PR/Fundraisers Open
ARTICLE I - NAME - MAILING ADDRESS - OFFICES
The name of the organization is Child And Adult Safety Education Services (CAASES) Inc. It is an Arizona nonprofit organization. The principal mailing address of the organization in the State of Arizona shall be located in the City of Phoenix, County of Maricopa County. The organization may have such other offices or addresses, either within or without the State of Arizona, as the Board of Directors may designate or as the business of the organization may from time to time require. The principal office of the organization is at 5029 E. Cambridge Ave, Phoenix, Arizona, 85008.
ARTICLE II - PURPOSE
This organization is a nonprofit organization and is not organized for the private gain of any person. The purpose for which this organization has been organized is to educate children and adults with regard to personal safety, security, fitness and nutrition throughout the State of Arizona and the world. The organization is dedicated to teaching safety techniques regarding abuse/abduction/rape, bullies, internet safety, gun safety, firearms and hunter education, carry concealed weapon (CCW) class, home security, ID theft, legal representation, and other safety education services as the Board of Directors may designate. The organization disseminates this information to its members and the public at large by various forums such as public presentations, the organization website, emails, multi-media tools, personal one-on-one consultations, and other forums as the Board of Directors may designate.
ARTICLE III - MEETINGS
The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place. Special meetings may be called by two (2) members of the Board of Directors. The minutes of the Board of Directors meetings, as well as the preceding General Membership meeting shall be read at the next General Membership meeting.
ARTICLE IV - BOARD OF DIRECTORS POSITIONS & DUTIES
PRESIDENT - The President shall act as Chairman of the Board and shall preside over all meetings and act as speaker when present. He/she shall have the responsibility for the overall conduct of the organization and direct the affairs of the organization. He/she will insure, and has final responsibility for, the overall function of the other Officers and of the Executive Officer & Director. He/she shall be an ex-officio member of all committees, with the exception of the Election Committee, and will have an extra, tie-breaking vote on matters brought before the Board. Until a membership base has been established the President carries the responsibility of leading and coordinating shows and events. President will be a fulltime paid position with a yearly salary. The yearly salary amount will be established by the Board of Directors (see Article IV, Sec E, Not approved yet).
VICE-PRESIDENT - The Vice-president shall assist the President and other officers in the function of their duties. He/she shall be ready and capable to replace the President in the event of his/her absence. In the event the office of President becomes vacant, he/she will fill that office for the rest of the term, if he/she is willing and able to do so. If it is not possible for the Vice-president to fill the position of President, an appointment will be made by the Board of Directors, on a pro-tem basis, for the remainder of the term.
SECRETARY - The Secretary is responsible for the publication of the monthly newsletter, maintaining the membership file, issuance of membership cards, and maintaining minutes of Business and Board meetings. He/she will publish any special letters and special notices as deemed necessary by the Board, and attending all official membership meetings throughout the State. He/she shall be responsible for all parliamentary procedures and all organizational business records and files. He/she will also be responsible for the preparations of all election materials, equipment and mailings. All insurance for shows/exhibits shall be accomplished by the Secretary, as well as all out of State advertising.
TREASURER - The Treasurer shall have the responsibility of the funds of the organization. He/she shall keep accurate records of all funds received and expenditures of the organization. He/she shall open a bank account in the name of the organization, in a bank convenient to he/she. All organization funds shall be maintained therein, except for a petty cash fund in an amount to be established by the Board of Directors. Organization business shall be conducted by check, credit card, cash, Paypal or, petty cash. He/she shall not issue checks over One Thousand ($1,000.00) dollars without the prior approval of the President or of the Vice-president, in the event of the President's absence. In addition, the Treasurer's books shall be audited each year internally, the cost to be borne by the organization.
EXECUTIVE OFFICER - The Executive Officer position shall be chosen from the membership base if and when the membership base is established. He/she will lead or assist coordinating shows and events. For duties see Article VI - Show Directors.
DIRECTOR - The Director shall be chosen from the membership base if and when the membership base is established. He/she will lead or assist coordinating shows and events. For duties see Article VI - Show Directors.
ARTICLE V - ELECTIONS, SALARY, HOURLY, OR AFFILIATE PAID POSITIONS
The President, Vice-President, Treasurer, and Secretary will be in this position until death, they resign, or they are removed from office for the failure to hold up to their duties. Executive Officer will be elected in odd-numbered years for a Two (2) year term; Director will be elected in even-numbered years for a Two (2) year term. Officers may succeed themselves in office.
CALL FOR NOMINATIONS - Candidates will be picked by President, & Vice President of membership base in good standing.
ELIGIBILITY TO VOTE - President, Vice-president, Treasurer, and Secretary
NOMINATION SUGGESTION - A table shall be set up with a ballot suggestion box.
TABULATION OF VOTES - The procedure for tabulation of votes will be: Secretary will count the votes with Executive Officer or Director, whichever one's position is not being presently voted for. In the event that both the Executive Officer and Director's positions are vacant at the time of vote, the count of votes will be verified by the President or Vice President. The final count of votes will be given to the President or Vice President and one or both will contact the winner. The winner will be posted on the Broad of Director wall.
SALARY PAID POSITIONS - Salary paid position's wages will be established by the Board of Directors at a later date.
HOURLY POSITIONS - Hourly paid position's wages will be established by the Board of Directors at a later date.
AFFILIATE PAID POSITIONS - Affiliate paid position's wages will be established by the Board of Directors at a later date.
ARTICLE VI - SHOW DIRECTORS
Show Directors will be chosen from the membership base and will be the membership board members Executive Officer & Director. Duties of the Show Directors is to lead and coordinate all shows and events. The location of all exhibits and shows must have prior approval of a minimum of 2 Board of Directors. Show directors must bear in mind the basic premise of the organization - as defined in ARTICLE II - PURPOSE - when renting tables. Show Directors shall provide a free table, when available, for the current officers, at all shows and exhibits. Any other free tables given are at the discretion of and must be agreed upon by the President and the Show Directors, however, it is expected to be kept at a minimum. When applicable, the organization will provide a National Rifle Association (NRA) representative for shows held in the organization's building(s) or any facility the organization rents. Show Directors have the duty of renting organization buildings to other organizations. The Show Directors must ensure the required documents and funds are acquired from the renting organization (Rental agreement form, Proof of Insurance, Security Deposit). All fees due from the renting organization will be in an amount to be determined by the Board of Directors. Show Directors shall be bonded in an amount keeping with the amount of funds they handle, at the expense of the organization. Show Directors shall have funds at their disposal for their expenses connected with such exhibits and shows. The Show Directors shall keep strict and accurate records of all funds expended and received. Within 48 hours after the close of the show, he/she shall pay all expenditures by cash or petty cash with receipts. Show expenses shall include: media advertisement, rental of a building, security, tables, chairs, reasonable phone and mileage, and printing. Show Directors shall forward, no later than fourteen (14) days after a show, a list of expenses and all moneys over and above their normal show funds. Any bills arriving after said fourteen (14) days shall be forwarded to the Treasurer for payment from the General Administration Fund. Child And Adult Safety Education Services, Inc. (CAASES) reserves the right to refuse tables or services to any individual(s), Organization(s) or, Groups(s). It is the responsibility of each Show Director and a member of the Board to insure that no pictures are taken by photographers, including the press, without the subject individual's prior consent.
ARTICLE VII - PAYMENTS AND REIMBURSEMENTS
There will be one (1) fund account used by the Treasurer. The General Fund which will be used for the day-to-day operating expenses. Into this account will be deposited moneys collected from payment of dues, donations received for organization accessories and the net gain from shows, & exhibits. It will also be used to send flowers in the event of an illness, death, or other extraordinary circumstances of a member or their immediate family. Also to defray such costs as office supplies, postage, printing of the Newsletter and flyers, brochures. In addition, any authorized travel for the organization and any other authorized expenditure will be reimbursed by the organization. Nothing in the above may be construed however, to reimburse Board member for anything outside of those duties expected of him/her. This includes mileage and telephone expenses.
ARTICLE VIII - DISAGREEMENTS AT EXHIBITS
Any disagreements between exhibitor(s), or between exhibitor(s) and the general public, shall be adjudicated by the Executive Officer, Director, or any Board Member. Any disagreement between an exhibitor and a Show Director shall be adjudicated by any two (2) members of the Board of Directors.
ARTICLE IX - BOARD OF DIRECTORS
The Board of Directors may create a new position on a temporary basis and appoint a member in good standing to fill that position. However the general membership must be notified of any such action at the next general membership meeting. It is the responsibility of the Board of Directors to insure that the highest quality exhibits and shows are presented to the public. They also must take whatever action necessary to prevent any member from causing any type of embarrassment to the organization or to the public.
ARTICLE X - EXHIBITORS
The first time a person is found to have a loaded weapon, or a device deemed potentially dangerous to life or limb in their possession or displayed on their table, they will be told to unload, remove, or deactivate the device. A second offense will be cause for that person to be expelled from the show or event. In the event of an accidental discharge of a firearm from an exhibitor's table, that exhibitor will be immediately expelled from the show. If said exhibitor is an organization member, his/her membership will be revoked. Show Directors will no longer rent tables to such an exhibitor. Any person observed with, or consuming alcohol within the show display area shall be expelled from the show and banned from attending any show sponsored or run by the organization for one (1) year. All reservations for tables must include a deposit or the reservation will be returned. All other reservation details are to be addressed on the Tale Reservation Form.
ARTICLE XI - SAFETY COURSES/PROGRAMS
SHOOTING RANGE/SAFETY COURSE - There shall be four classes of membership for the organization's air rifle and pellet shooting range. All fees for each membership class will be determined as needed at a later date by the Board of Directors. All members must hold an up-to-date NRA membership which will be included in the shooting range membership donation. All non membership donation(s) fees for use of shooting or grounds will be determined as needed at a later date by the Board of Directors. All shooting range safety course instructors must be either a Board member or from the membership base and be in good standing for a minimum of six months. The instructors must be certified in a program related to this field.
CHILD SAFETY AWARENESS COURSES/PROGRAMS - The organization will offer free to the general public various awareness courses to include (but not limited to) stranger safety, bully safety, and nutrition awareness. The instructors must be certified in a program related to the course being led.
PRE-PAID LEGAL SERVICES AND IDENTITY THEFT - Pre-Paid Legal Services and Identity Theft informational meetings will be held free to the general public. The instructors must be certified in a program related to the course being led.
ARTICLE XII - AMENDMENTS
These By-laws may be altered, amended or repealed and new By-laws may be adopted by the Board of Directors at any regular or special meeting of the Board of Directors. Member(s) requesting consideration of changes to these By-Laws must present their proposals in writing to the Board of Directors.
ARTICLE XIII - OATH OF OFFICE
The installing officer says: "Do you accept the office to which you have been appointed?" Officer(s) Elect / Executive Officer or Director respond: "I do". Installing Officer: Raise your right hand and repeat after me: "I, (your name), do solemnly pledge, on my word of honor, and before the members present, to faithfully perform and diligently execute to the best of my ability, the duties of the office to which I have been elected / appointed. I will deliver to my successor, or to the officer legally authorized to receive them, all books, papers and other property of this organization that may have been entrusted to me. I will uphold and support, without reservation, the Constitution of the United States of America, and the approved By-Laws of the Child And Adult Safety Education Services, Inc." The installing officer then says: "Your duties are defined in the By-Laws of the Child And Adult Safety Education Services, Inc. and in this obligation; I sincerely trust that you will perform your duties faithfully, so that you may gain the complete esteem of your fellow officers and the members, whose interests you are pledged and committed to represent. You will now assume your respective duties."
ARTICLE XIV - FISCAL YEAR
The fiscal year of the organization shall begin on the first day of July and end on the thirtieth day of June in each year.